Add a supplier

This article talks about the steps involved in adding your supplier.

• Step 1: Add basic information
• Step 2: Add supplier's network
• Step 3: Provide specific details

Navigate to supplier form

1. Click on the “network” tab in the left navigation menu 
2. Next, click on the “Suppliers” tab on top 
3. On the right, you will find the “add new” button. Clicking on it would open the supplier form 
4. Supplier form is divided in three steps; Basic information, Supplier network and Specific details.  

Step 1: Add basic information

Basic information consists of details around the name, contact and location of the supplier. This information will be public to other customers of Green Story unless the supplier chooses not to. 

1. You can either look for the supplier in our database or add a new one. To protect supplier privacy, you will only be able to find a supplier in our database when you input the correct name of the supplier.
   
2. Once all the mandatory information is filled in, click on “Add supplier and continue” button on top right or bottom right corner to move to the next step.

Note: At this point the supplier will be created in the database in a “Draft” state but has not been submitted for verification.  

Step 2: Supplier network

Next, provide details around supplier’s network which include facilities and subcontractors they work with to source or perform different processes for a component or a product.

1. When on the facility tab, click on “add new” button on the right to open the facility form.
2. You would require to provide two sets of data for your facilities.  
   1. First, some basic information about the name, location, processes carried out in the facility and sustainability sources used. You can search for existing facilities in our database or add a new one.  
   2. To search for facilities in our database, choose one out of name or ID, type and location. Type in the detail in the search box below and click on the “search button”. 
   3. Click on “Add facility and continue” to reach the specific information step. 
   4. Second, provide documents that establish relationship between your supplier and the facility. 

      
      

      Acceptable documents for relationship proof: 
      1. Factory license
      2. EIA approval
      3. Certifications - GOTS, SA 8000
      4. Other licenses

      
      

      NOTE: All licenses need to be current and valid at the time of verification 

      
      

3. Once all the mandatory information is filled in, click on “Save” button on top right or bottom right corner to move to the next step. 
4. Your facility will be added to the database in a draft state.  
5. Next, Click on the subcontractor tab on the top. Click on “add new” button under it to add the subcontractor. 
6. You would require to provide two sets of information. 
   1. First, find the subcontractor in our database to link it to the supplier or create a new one. Subcontractors can be thought of as suppliers themselves, so to create a new subcontractor, follow the steps to “add new supplier” from the top.  
   2. Once done, provide documents that establish relationship between your supplier and the subcontractor. 

Acceptable documents for relationship proof: 
1. Current Agreement between the supplier and sub-contractor 
2. Traceability documents (Third party) 
3. Transactional invoice from last 12 months between you and the supplier 
4. Document that highlights the chain of custody 
5. Transactional certificate 

Acceptable documents for relationship proof:
1. An agreement between you and the supplier 
2. Transactional invoice from last 12 months between you and the supplier 
3. Your public disclosures with the suppliers 
4. Your collaterals or claims involving the supplier 
5. Joint venture document with the suppliers